Equine Manager Job Description and Person Specification


To manage all equine needs at the Sanctuary ensuring our ponies and donkeys receive the highest level of care and support required to ensure they live their lives as free, healthy and safely as possible. To manage and support physical and mental well-being for all equines. To uphold and promote the Ethos and Values of the Charity.


This is a hands-on role, managing all aspects our equines. 

Reporting directly to the Sanctuary Director, taking direct responsibility for a high standard of care and welfare of the equines at the Sanctuary. To promote and support the five freedoms at all times in the Sanctuary.

  •  To be responsible for the day to day running of the ponies and donkeys, whilst supporting, training, motivating and managing any support staff and volunteers.
  • To manage the equine daily requirements, ensuring any team members have all relevant information to ensure support tasks are carried out accurately.
  • To weekly accurately assess the overall condition of the equines which include: weight, body, feeding and supplement requirements, hoof care, dental care, overall mental well-being, suitability of companion and pasture, stable requirements.
  •  To plan and monitor and review routine and specialist feeding requirements.
  • To manage medications.
  • To identify any illness, ailments or general issues in equines, referring to Sanctuary Director and appropriate professionals.
  • To ensure all paddocks and pasture are cleaned regularly.
  • To ensure all equines are groomed, and any topical treatments are used in line with their needs.
  • To maintain farrier, vaccination, dental, worming records and treatments are maintained in line with individual equine needs.
  • To actively use and promote complimentary therapies and treatments.
  • To organise and attend external visits with equine to Equine Clinic, Hydrotherapy or any other external treatment as and when required.
  • To support with open days, visitors and fundraising for the equines.
  • To source and manage volunteers in line with Sanctuary Policy and Procedure.To follow all Health and Safety Policy and Procedure at the Sanctuary, whilst implementing new Policies and Procedures as the need arises, and revising current ones. 
  • To manage all medicines and ensure accuracy of dispensing and stock levels and that any medication is stored safely and securely. To conduct stock takes when requested.
  •  To manage the use of vets and keep reports regarding treatment of equines. To ensure that the dispensing and administering of medicines is documented.
  • To accurately manage all paperwork associated with ponies and donkeys.
  •  To ensure the equines are cared for in line with Sanctuary standards.
  • To know our equines individually, to know their needs in all seasons, throughout their lives.
  •  To identify changes in pasture, ensuring rotation and the movement of equines throughout the Sanctuary.
  •  To work hands on with the team to monitor and improve methods of care and able to delegate tasks where necessary.
  •  To liaise effectively and consistently with the Sanctuary Director, ensuring all matters concerning equines are clearly communicated both written and orally.
  •  To input into meetings with peers within the organisation, proactively and positively finding solutions to challenges.
  •  To manage all feed and bedding for equines.
  • To work on call on a rota basis.


Flexibility required regarding hours dependent on seasonal changes and the needs of our equines/Sanctuary.  Support will be required with the On Call on a rota basis. 

Others duties may be required as directed by the Sanctuary Director. 


Education / Qualifications 

  • Full driving licence
  • NVQ 3/BHS 3 in Horse Care and Management or equivalent qualification
  • Health and Safety Training
  • Use of Microsoft Office/ Outlook/Excel experience/qualification

Skills and Knowledge

  • Evidence of successfully recruiting managing and motivating staff and volunteers.
  • Evidence of accurately implementing and maintaining all equine related documents.
  • Ability to communicate clearly.
  • Positive attitude to Health & Safety at work.
  • A good understanding of current employment legislation. (Policies and procedures)
  • Experience of handling equines with behavioural problems
  • Experience of successfully rehabilitating equines with behavioural problems


  • Five years’ experience working with Equines
  • Two years’ experience managing an equine yard / sanctuary and support personnel
  • Full Driving licence, experience of driving a horse van.
  • Health and Safety awareness, HR experience.
  • Experienced in pony and donkey rehabilitation.
  • Ability to maintain confidentiality.
  • Experience of identifying and making decisions regarding treatment of equine ailments.
  • Can work under pressure and meet deadlines.
  • Physically fit and can work under seasonally challenging conditions.
  • Experience in liaising and listening effectively with individuals, and as part of a team.
  • Experience with leadership and management.
  • Experience of working in rescue and welfare environment.
  • Experience of pasture and grass management

Personal Attributes

  • Compassionate and Caring
  • Can work under pressure and find solutions quickly and effectively
  • Excellent communication skills
  • Team worker who can effectively delegate
  • Supports and promotes the Five Freedoms


  • Permanent Position
  • 40 hours a week
  • 22 Days Holiday
  • Five days out of seven between the hours of 8am and 6pm (seasonal changes may occur) to include every other weekend, Christmas and Easter on a rota basis
  • Salary banding 19k to 23k DOE (dependent on experience/qualifications)

Based at Dean Farm Sanctuary, Shirenewton, Chepstow, Monmouthshire. NP16 6AG

Dean Farm Trust is a Registered Charity
Registered Charity Number: 1122303